Board portals are secure platforms that simplify the management of meetings. They enable board members to focus their attention on governance and less time dealing with petty logistics. A secure board portal eliminates the need to print and distribute physical board materials.

Idealy, board papers should be sent out at least two to three days before the meeting so that directors can review them. This allows the board to read and discuss each paper in advance. This is also a good time to ensure that all directors are aware about any modifications made to the original report, or any new information included in an update.

Boards benefit from a comprehensive set of tools that allow them to efficiently prepare for and conduct meetings, exchange files, work with peers and committees and generate minutes after every meeting. They must also be able to offer their stakeholders an all-in-one source of current, accurate and up-to date material for their boards.

To get the most effective results from your portal, partner with an IT provider who is willing to engage directly with your IT department and to consider the specific security requirements of your organisation. Make sure the software you choose to use is ISO 27001 compliant, with encryption during transport and at rest, and granular control over access and authentication. It should also offer 24/7 support by a dedicated group of specialists. It is also important to ensure that the board portal vendor regularly undergoes external audits and penetration tests.

https://www.syedmarketingblog.com/secure-data-rooms-the-cornerstone-of-modern-business-security/